Privacy Policy

This Privacy Policy explains how and for which purposes FlexMedStaff LLC collects, uses, shares and safeguards information (including personal information/personal data). The terms “You” and “Your” as used here refer to all individuals and/or entities accessing our website at for any reason. The terms “We”, “Us” and “Our” as used here refer to FlexMedStaff LLC.

FlexMedStaff respects your privacy and is committed to protecting it at all times. We collect information about our users in several  ways: directly from the user, from our Web server log, through cookies, GPS and other technologies.

FlexMedStaff uses the information we collect primarily to provide you with a personalized and optimal user experience.

FlexMedStaff doesn’t share any of the personal information/personal data (“Personal Information”) you provide with others, unless indicated otherwise in this Privacy Policy, or at the point of submission, or when we believe in good faith or have been informed  that the law, (state or federal or international as applicable and described herein)requires it or when necessary to provide goods or services through an affiliated entity. Before using our various services, you should carefully review this Policy and the related Terms of Use. Only submit Personal Information and use FlexMedStaff services if you  accept this Privacy Policy and the Terms of Use.

If you do not want us to collect or process you  Personal Information in ways described in the Terms of Use and this Privacy Policy, you should end this session now and refrain from using FlexMedStaff sites in the future. Continuing to use and access our websites indicates a consent to our Privacy Policy and Terms of Use as written.

Changes to the Privacy Policy

As our  organization, membership and benefits change from time to time, we expect this Privacy Policy to change periodically.. We reserve the right to amend the Policy at any time, for any reason.  We will notify you  as required by then prevailing law and indicate at the end of Policy when the latest revisions occurred.

California Privacy Rights

In addition to the rights as explained in this Privacy Policy, under California’s “Shine the Light” law, California residents who provide Personal Information (as defined in the statute) to obtain FlexMedStaff products or services for personal, family, or household use are entitled to request and obtain from us, once a calendar year, information about the Personal Information we shared, if any, with other businesses for marketing uses. If applicable, this information would include the categories of Personal Information and the names and addresses of those businesses with which we shared such Personal Information for the immediately prior calendar year (e.g., requests made in the current year will receive information about the prior year). To obtain this information, please write to us  at  and include your full name and street and email address any other information as  applicable.

European Union General Data Protection Regulations (GDPR and ePrivacy Directive)

Under the GDPR regulations, residents of the European Union can request that AAOS modify or terminate our use of Personal Information, including the right to be forgotten (RTBF). Due to the complex nature of the many systems that can hold your personal information, we may choose to anonymize some of your  Personal Information such as name, address and email, but retain the records of your  activity. As the Data Controller, we will also pass this request along to the third parties with which we have a Data Processing Agreement and request that they honor your  RTBF per EU regulations.. We have no control over their performance of the request.

Exercising your  RTBF is permanent and cannot be undone. If you later change your mind, you could be required to create another account which could make it difficult to see a complete history of your  activity, potentially impacting your  ability to receive some benefits.

You can also request access to your  Personal Information or request changes (e.g., correct errors or limit how Personal Information is processed). To request that your  Personal Information be forgotten or request access or changes to Your Personal Information, contact FlexMedStaff at

Canada Anti-Spam Law

FlexMedStaff complies with the Canada Anti-Spam Law. Non users/members who provide us with  a Canadian email address will not receive unauthorized Commercial Electronic Messages (as defined under the Canada Anti-Spam Law) unless these individuals have “opted-in” to receive Commercial Electronic Messages.

International Transfers to U.S.

If you  are using our  Sites or otherwise communicating with FlexMedStaff from outside the United States, please be aware that your  Personal Information may be transferred to, stored, and processed in the United States. The data protection laws of the United States may not be as comprehensive as those in your  country. By using the FlexMedStaff Sites, you  consent to your  Personal Information being transferred to the United States for the purposes described in this Privacy Policy.

Personal Information We Collect and How We Use it

Personal Information We Collect

Personal Information is information that, either alone or in combination with other information, identifies you . The types of Personal Information may include, but are not limited to:

  • General information (e.g., names, e-mail addresses, postal addresses, Internet protocol addresses, mobile/landline business/personal telephone numbers, and country of residence);
  • Professional information (e.g., educational and training background, medical licensure date and state(s), work setting, profession, principal subspecialty fields and certifications);
  • Financial information for sales of products or services (e.g., credit and debit card numbers, billing address);

The product or service that you  seek will determine the Personal Information collected.  You can manage your  account and contact information on your  profile. We need to collect and process this information in order to successfully meet your  needs and expectations, such as through delivery the products/services you  purchased or requested, and other purposes listed below.

While observing the principle of Data Minimization, we will not collect or maintain Personal Information that is irrelevant to the scope and purpose of the services we provide to our  members, customers and visitors.

Tracking the Use of Our Sites

Like most modern websites and applications, our  Sites use cookies and tracking tools that will recognize IP addresses, geographic location, digital device identifiers and browsers, which help us  analyze visitors’ practices and preferences. 

  • Registered Site User – When you create an account to become a registered user on our Site or choose to interact with us in other ways, You will be invited to submit certain Personal Information, which we collect in order to fulfill your  expectations and anticipate your needs.  Examples include registering an account, creating profile, searching for a job, submitting questions or comments on our Sites, or requesting information or materials.
  • Unregistered Site User – If You use our Sites without becoming a registered user, You may anonymously browse the public areas of the Sites.  Only aggregate data, such as the number of hits per page, is collected and may be used for internal and marketing purposes.  No personally identifying information is obtained.

We comply with best practices developed by the U.S. Federal Trade Commission (FTC) which are available on the FTC website at

How We Use/Process Personal Information

We process your  Personal Information as needed to legitimately provide our  products, services, websites, apps and their functionality to you (consistent with the definition of Legitimate Basis under GDPR), including but not limited to the following purposes:

  • Member/User Profile – To verify and update  your  current information.
  • Job Search – If you elect to register an account on this platform Your information (name, telephone, profile information and web address) will be viewable by facilities (hospitals and clinics) and medical practitioners registered on the platform.
  • Purchases – To complete your purchase and delivery of FlexMedStaff products or services.
  • Electronic Marketing Campaigns – To notify you  about new products/services, surveys, job opportunities/applicants, special offers, alerts of new content posted and other related information from FlexMedStaff, our partners and approved third parties.

You can manage your account, limit alerts or opt-out of some or all future communications. All e-mail communications contain an “unsubscribe” option to discontinue the communication at any time.

With Whom We May Share Personal Information

FlexMedStaff does not share your  Personal Information with our business partners or affiliates.

Your information will be stored with or used by third parties that assist with data management of the website and mass marketing emails. These third parties will never be given permission to use your  personal information beyond the need to store and retrieve for business operations of the FlexMedStaff website.

Children under 13 – We do not knowingly solicit information online from or market online to children under the age of 13. Any Personal Information that we access pertaining to a child under the age of 13 will promptly be erased from our  repositories, unless it was provided with explicit consent from that child’s Parent or Legal Guardian.

Information security – FlexMedStaff implements security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of Personal Information. We restrict access to Personal Information to only our  employees, contractors and business partners who may need to know that information in order to operate, develop or improve our  services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

How We Safeguard Personal Information

Site Security Features

User ID and Password — The site requires the use of a user ID and password as an additional security measure that helps protect Your Personal Information. This security measure allows FlexMedStaff to verify who you  are, thereby allowing you  access to your  account information and preventing unauthorized access. When you  have finished using a secure area of FlexMedStaff Website, make sure you  always click on the “Log Out” link which appears on every secure page. When you  click on the “Log Out” link, you  will be given the option to end your  secure session. No further secure transactions can be conducted without re-entering your  user ID and password. You should be aware that browser software often “caches” a page as you  look at it, meaning that some pages are saved in your computer’s temporary memory. Therefore, you  may find that clicking on your  “Back” button shows you a saved version of a previously viewed page. Caching in no way affects the security of your  confidential user ID or password.

No Guarantee — Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. Because there are several entities involved in the flow of data over the Internet, despite our best  efforts, FlexMedStaff cannot completelyguarantee or warrant the security of any information you transmit to us, or to or from our online products or services. The internal messaging portal and email messages sent to or from any Website may not be secure. Confidential information should not be sent by email or if you  do so, the confidential content should be attached to the email message on an encrypted file or at least protected by a strong password which you will convey to us via an alternative communication channel (not the same email account). Site visitors sending email accept the risk that a third party may intercept email messages. If you  have questions about this Privacy Policy, please contact Us at

Linking to Other Internet Sites

You should be aware that other Internet sites that link to our sites or to an FlexMedStaff email may contain privacy provisions that differ from these. We don’t control those sites or the information they collect about you. You access those sites at your own risk. To ensure your  privacy is protected, we recommend that you review the privacy statements of other Internet sites you visit.

How Long Do We Store Your Personal Information

We keep your Personal Information only so long as we need it to you’re your  membership active. Products or services you  obtain off FlexMedStaff website may have different retention periods for your Personal Information, which you should assess directly with the applicable vendor.

How We Protect Your Personal Information

We have appropriate (technical, process and human) security measures in place to prevent Personal Information from being accidentally lost or used or accessed in an unauthorized/ unlawful way. We limit access to your  Personal Information to those who have a genuine business need to do so. Those processing your  Personal Information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to detect and address any suspected data security breach. We will notify you and any applicable governmental entity of a suspected data security breach where we are legally required to do so.

How You Can Access and Change Personal Information

Our commitment to your privacy includes multiple ways you reach us and inquire about the Personal Information in our possession. If you have questions, comments, or complaints concerning our privacy practices or if You wish to change, access, or remove your  Personal Information, please contact us  as indicated below.  We will attempt, where practical, to respond to your requests and to provide you  with additional privacy related information.

Contact us if you would like to:

  • See and receive the Personal Information we have about you , if any;
  • Correct or update your  Personal Information;
  • Ask us to stop using or sharing your  Personal Information;
  • Ask us to delete parts or all of your  Personal Information; and/or
  • Opt out of some or all future communications from us.

Contact the FlexMedStaff by phone number at or 847-450-1177 email at; or mail at PO Box 315, 3230 Main St., Barnstable, MA 02630-9998..

To opt out of future emails and newsletters, ypu can also access your  account preferences.

Revised September 2022

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